Withdrawal of a set (complete)

Author: smoody
Posted in: Systems, Withdrawal Procedures

You’re withdrawing all volumes of a set (serial or MVM) for a given location. There may or may not be other sets for your location (e.g, set 2) or at other libraries.

In Holdings Record for the location

  • If this is a serial, has the record been properly closed? If not, do so now see Serial Closing Procedures. The order record needs to be closed by Ser/Pay, the 866 is closed, there is no check-in card attached.
  • Check to see if the items are analyzed (see Checking for analytics)
  • Change Mark for Deletion code to ‘w’ WITHDRAWN
  • Change location to “zw” WITHDRAWN
  • Add an Identity Note: WITHDRAWN and four letter owning location code, e.g. ENVI (see Note Formats).
  • Make sure the Identity field is a non-MARC field
  • Insert a Check Note (n) with the information about the withdrawal (see Note Formats).
  • Save

For Item Records linked to the Holdings Record you just modified

  • Change Status to ‘w’ WITHDRAWN
  • Change Item Code 2 to ‘n’ SUPPRESS
  • Change location to “zw” WITHDRAWN
  • Insert an Internal Note (x) with the information about the withdrawal (see Note Formats)
  • Add a Label Location with the four-letter code (e.g. ENVI) for the former owning unit if one isn’t already present
  • Save

Holdings record
Holdings record

Item record
Item record

Created: August 22, 2016
Last revised: January 23, 2017
Review date: None set

Leave a comment

Your email address will not be published. Required fields are marked *