These guidelines were created in the interest of improving the efficiency and accuracy of processing materials that are sent to Cataloging & Metadata Services for monographic cataloging. Due to the large volume of material received on a daily basis in Cataloging & Metadata Services, the Distribution Unit cannot spend a significant amount of time researching ambiguously sent material, nor can we look at each record in Millennium before routing it for cataloging. We hope that these guidelines will help rectify these issues and by following them you should expect to receive your material in a timelier manner.
- Write the location on the verso of the title page near the top for MAIN and BRANCH material; use the four letter label location codes and please write legibly.
- Write “addl” if it is an additional or added copy; write “repl.” if it is a replacement below the location on the verso of the title page. Please don’t write anything else in the book (PO # is okay).
- Remove and/or cross out any old call numbers.
- Do not put any print-outs of records in the book (with the exception of the government documents workflow). If a flag is used, be sure that the location on the flag matches the location written on the verso of the title page.
- There is no need to include a note with cataloging instructions if the book is being sent for normal cataloging. If it is unusual in any way (ex: needs re-cataloging, etc.) please include a clearly written note with a brief description of the issue, the date and your contact info. Please also remove any notes that are not intended for Cataloging & Metadata Services staff.
- Binding: Cataloging & Metadata Services will never send any branch material directly to the bindery; please do not include any binding instructions with branch material. (Remember to use the double-starred green flag when sending already cataloged branch material directly to the bindery.)
- Contact the Distribution Unit (email@example.com) before sending a large volume of material or special cataloging projects.
Questions? Contact the Distribution Unit (firstname.lastname@example.org)
For procedures on creating an on-the-fly record for an un-cataloged book, consult On the fly record creation (to send to Cataloging & Metadata Services).
Author: Charis Takaro
Approval Group: BTech, Cataloging and Metadata Council
Update Group: Cataloging & Metadata Council
Last updated date: 10/09/14
How does this procedure
Fri, 06/08/2012 – 14:41 — Charis Takaro
How does this procedure relate to the on the fly for sending to cataloging procedure? Needs to clearly indicate when to use one vs the other.
When this is approved, the original source needs to be removed for version control reasons:
Note that this was migrated as is without edits, so some revision may be needed. Link to related document added.