New Deposits –Inactive titles –Depositing PORTION of set

New Deposits – no volumes have been deposited previously by the owning location

Inactive titles – title is not currently received

Note: If the title is inactive—i.e., no further issues are expected to be received—but there is still a check-in card on the holdings record, owning location staff first must close the record according to the procedure “Closing Serial Holdings Records.”

Depositing PORTION of set – some volumes will remain on campus

Owning location tasks (after pulling volumes from campus shelves):

Item records:  (use “Modify Group” function for these edits)

1. set Status to STORAGE PREP
2. Holdings record:
3. add a Misc Internal Note (r) in the form:  %date  v.[N-NN] pulled for NRLF [initials]
4. e.g.  20100526 v.1(1980)-21(2000) pulled for NRLF tstp
5. edit the Holdings field (866) to show only volumes remaining on campus, i.e. remove volumes being deposited

NRLF tasks (after receiving volumes):

Item records:

1. unlink from campus holdings record
2. change campus location code to NRLF location code
3. set Status to AVAILABLE
4. edit Item Code 1 field
5. add NRLF Note
6. if necessary, change Item Message and OPAC Message fields for Building Use Only and Restricted items (if items are neither, set both values to – (dash))
7. make any other changes as needed
8. NRLF holdings record: create a new holdings record for NRLF, then:
9. add Holdings field (866) with holdings deposited
10. link item records for deposited items

Campus holdings record:

• delete Misc. Int. Note