New Deposits – no volumes have been deposited previously by the owning location
Inactive titles – title is not currently received
Note: If the title is inactive—i.e., no further issues are expected to be received—but there is still a check-in card on the holdings record, owning location staff first must close the record according to the procedure “Closing Serial Holdings Records.”
Depositing PORTION of set – some volumes will remain on campus
Owning location tasks (after pulling volumes from campus shelves):
Item records: (use “Modify Group” function for these edits)
- set Status to STORAGE PREP
- Holdings record:
- add a Misc Internal Note (r) in the form: %date v.[N-NN] pulled for NRLF [initials]
- e.g. 20100526 v.1(1980)-21(2000) pulled for NRLF tstp
- edit the Holdings field (866) to show only volumes remaining on campus, i.e. remove volumes being deposited
NRLF tasks (after receiving volumes):
Item records:
- unlink from campus holdings record
- change campus location code to NRLF location code
- set Status to AVAILABLE
- edit Item Code 1 field
- add NRLF Note
- if necessary, change Item Message and OPAC Message fields for Building Use Only and Restricted items (if items are neither, set both values to – (dash))
- make any other changes as needed
- NRLF holdings record: create a new holdings record for NRLF, then:
- add Holdings field (866) with holdings deposited
- link item records for deposited items
Campus holdings record:
- delete Misc. Int. Note