New Deposits –Inactive titles –Depositing ALL holdings

Author: smoody
Posted in: Storage Editing Requirements, Systems

New Deposits – no volumes have been deposited previously by the owning location

Inactive titles– title is not currently received

Note: If the title is inactive—i.e., no further issues are expected to be received—but there is still a check-in card on the holdings record, owning location staff first must close the record according to the procedure “Closing Serial Holdings Records.”

Depositing ALL holdings – no volumes will remain on campus

Owning location tasks (after pulling volumes from campus shelves):

Item records:  (use “Modify Group” function for these edits)

  1. set Status to STORAGE PREP
  2. Holdings record:
  3. make sure the Holdings field (866) is correct for the set; edit if necessary
  4. add a Misc Internal Note (r) in the form:  %date  ALL VOLS. ([copy from 866]) pulled for NRLF [initials]
  5. e.g.  20100526 ALL VOLS. (1(1980)-21(2000)) pulled for NRLF tstp

NRLF tasks (after receiving volumes):

Item records:

  1. change campus location code to NRLF location code
  2. set Status to AVAILABLE
  3. edit Item Code 1 field
  4. add NRLF Note
  5. if necessary, change Item Message and OPAC Message fields for Building Use Only and Restricted items (if items are neither, set both values to – (dash))
  6. make any other changes as needed
  7. Use campus holdings record (do not create a new holdings record):
  8. change campus location code to NRLF location code
  9. delete Misc. Int. Note

Created: August 16, 2016
Last revised: December 2, 2016
Review date: None set

Leave a comment

Your email address will not be published. Required fields are marked *