Labeling in the Millennium Client

Author: James Lake
Posted in: BTech


Before you begin labeling for the first time, make sure you have:

  • cleared your jarcache folder (see Appendix A)
  • the appropriate authorizations AND setup (see Appendix B of this document for further information)
  • and make sure you’re using the following label stock:

  • and the following label shields:

  1. Login to the Millennium Client.
  2. In the index field, select Barcode from the drop down menu:
  3. Click on the empty index field and wand the barcode and press search (some barcode wands may hit search automatically).  You should now be in the item record.  Make sure that the bib portion matches the book you want to label and check to see that the barcode and Label Location are correct.  The Label Location should correspond to the old 4 character location code.
  4. Go to Tools Queue Spine Labels to Print Queue 1*

    *You may choose any queue; multiple queues are provided for your convenience.  Here, we’ve used Queue 1 because it’s easiest to remember.  Always remember which queue you selected.

  5. Close the record:
  6. Repeat steps 2-5 as needed.  Remember that each sheet has 48 individual labels, so you might want to do them in multiples of 48.  If you’re working on more than one project at a time, you may want to use an additional queue.
  7. When you are done queuing labels go back to the search screen and select Tools View Spine Label Queues:

    A list of the records you’ve queued will show up on the screen.

  8. To preview your queues before printing, press Print Preview (you can indicate the number of entries to skip when using a partially used label sheet):
    A preview window will popup displaying the queued call numbers as they will print on the spine label:

    Keep an eye out for “ERROR” messages and call numbers that are cut off.  Please Refer to Appendix C for instructions on what to do when you encounter an error.

  9. To print, press Print at the bottom of the window:
  10. The following window will pop up:

    Click on SpineLabel and press select.

  11. Your labels will print and you should receive the following message:

    No will leave the queue available until you close your session.

            Yes will clear the queue.  Make sure you inspect your printed labels before clearing the queue.

Appendix A: Clearing the Jarcache Folder

If you are using the Millennium Labeling Program for the first time, you must complete the following steps.  You may be asked to clear the Millennium jarcache folder periodically as updates become available.  Make sure you’ve closed the Millennium Client before you clear the cache.  Any new release/update of the Millennium Client software will necessitate clearing the jar cache.

  1. On the desktop, double-click on the My Computer icon:
  2. Next double-click on the C: Drive, which is usually labeled “Programs”:
  3. Then double-click on the Millennium Folder:
  4. Double-click on the jarcache folder:
  5. Click on Edit ⇒ Select All:
  6. Click on File ⇒ Delete

    The following message will appear:

  7. Click on “Yes” to clear the jarcache folder.
  8. Restart Millennium.  The new jarcache files will automatically be downloaded to the jarcache folder.

Appendix B: Authorizations and Initial Setup

Before you begin, you must follow the initial steps to prepare your terminal for spine label printing from Millennium:

If you are unable to access the following options, then you most likely do not have the appropriate authorizations.  To request these authorizations contact your supervisor and ask for Millennium authorizations 282 and 283.  (See Millennium Authorization Form link broken)

Once you are sure you have the correct authorizations, go through the following steps to setup your terminal:

  1. In the Millennium search screen click on Admin and select Settings:
  2. In the Settings pop-up window, click on the Print Templates tab:
  3. From the Print Templates frame, select Spine Label as the Output Type:
  4. Next, mark the check box next to Use Print Templates:
  5. Unless you always use the same template, at the bottom of the Print Templates frame, select Always prompt for templatefrom the Select Template dropdown menu:

  6. Finally, Click the Save Settings button to make print templates available for future sessions.

Appendix C: Spine Label Errors

The following document contains a list of known label errors that can occur in Millennium.  Also included are procedures on how to correct simple errors, and a guide on where to route more complex errors.

Spine Label printing in Millennium takes place in the item record.  Errors in the item record will often produce incorrectly formatted labels.

The following is a list of known errors in the Item record:

  1. Volume information duplicated in the 090 and the v-tagged variable length field (volume).  If call numbers are formatted in the following way the label will print with the word “ERROR” at the top.  These should be routed to the attention of the head cataloger in your unit or submit a BadCat ticket (broken link):

          Prints as:

  2. Incorrectly formatted 090s (i.e. missing and misplaced delimiters):

    Although the label does not print out with the ERROR message, the label is still formatted incorrectly:

    Please route this type of error to the head cataloger in your unit or submit a BadCat ticket (broken link).

  3. Missing or omitted l-tagged variable length field (label location):

    If the Item record is missing the label location code, the call number will print without a location:

    This type of error can be corrected at the shelving location by adding an l-tagged variable length field and the appropriate Label Location.

  4. Call numbers longer than 9 lines are cut off.  This often happens when you have a very long and complex call number, such as those containing series, copy, and volume information:
  5. AND

    Will produce the following Label:

    As you can see it’s missing the rest of the call number which includes the Label Location.  In this case the label will have to be produced manually in Microsoft Word using a Brodart label template.  This can be done at the shelving location.

  6. Label location is not capitalized.  If the label location is not capitalized in the Item Record, the label location will print out in lower-case letters:

    Prints as:

    This error can be fixed at the shelving location by replacing the lowercase letters with capital letters in the item record.

  7. Initial Classification or Cutter letters are not capitalized:

    This will produce the following label:

    As you can see, this not only produced a label with a lowercase class, but the error also omitted an essential carriage return after the first Cutter.  This can be corrected at the shelving location by replacing the classification in Item record with capital letters.

    Another problem occurs when Cutters are not capitalized:

    This produces a label with an error message as follows:

    This error can be corrected at the shelving location by replacing the lowercase text with capital letters.


If you find any errors that are not covered by this document, please contact the Labeling workleader in Collection Services Catalog Dept. and they will try to assist you as soon as possible; or write to the Btech group address for additional assistance.

Written and prepared by Robert Smith, Jr. with Revisions by Tonette Mendoza
2009 Technical Services Department

Legacy Data

Author: Jim Lake

Approval Group: ILSSC, BTech

Update Group: BTECH

Last updated date: 10/23/14

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Created: May 21, 2016
Last revised: November 22, 2016
Review date: None set

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