Adding to Existing Deposits– some volumes have been deposited previously by the owning location
Inactive titles– title is not currently received
Note: If the title is inactive—i.e., no further issues are expected to be received—but there is still a check-in card on the holdings record, owning location staff first must close the record according to the procedure Closing Serial Holdings Records on AskTico .
Depositing ALL remaining volumes– no volumes will remain on campus
Owning location tasks (after pulling volumes from campus shelves):
Item records: (use “Modify Group” function for these edits)
- set Status to STORAGE PREP
- Holdings record:
- if the record contains a PD Shelving Note with the text “Some volumes stored off campus; see NRLF holdings below”, first clean up the record:
- edit the Holdings field (866) to show only volumes currently on campus
- delete the PD Shelving Note
- For more information, see the procedure “Holdings Maintenance for Sets Split between Campus and NRLF.”
- add a Misc Internal Note (r) in the form: %date ALL VOLS. ([copy from 866]) pulled for NRLF [initials]
- e.g. 20100526 ALL VOLS. (1(1980)-21(2000)) pulled for NRLF tstp
- after copying the holdings summary into the Misc. Int. Note as instructed above, delete the “Library has” field: (866)
NRLF tasks (after receiving volumes):
Item records:
- unlink from campus holdings record
- change campus location code to NRLF location code
- set Status to AVAILABLE
- edit Item Code 1 field
- add NRLF Note
- if necessary, change Item Message and OPAC Message fields for Building Use Only and Restricted items (if items are neither, set both values to – (dash))
- make any other changes as needed
NRLF holdings record:
- edit Holdings field (866) to include volumes deposited
- link item records for deposited items
- AFTER linking items to the holdings record, use the Move button if necessary to sort volumes in the correct order
Campus holdings record:
- set Mark for Deletion field to SUPPRESS