Asktico: How to Create and Edit Documents

Author: smoody
Posted in: Systems

To view documents in Asktico, you need only visit the site.  But to create a new document or edit existing documents, you must first get login credentials from the Library IT office (please open a ticket via the Millennium Help Desk Form).

Asktico is a WordPress site, so if you wish to see additional documentation, there are many WordPress tutorials on the internet in both text and video formats.

Log in

Once you have your credentials (username and password), go to this URL:  http://asktico.lib.berkeley.edu/wp-login.php?

Please note the login will sometimes ask you to do some basic math (to prove you are not a robot).

This will take you to the dashboard of Asktico.

Most of these controls can be safely ignored by document authors – the majority are used for administration of the site. Now that you are logged in, you will see a black control bar across the top of the screen, which will remain as long as you are logged in.  To log out, click on the “person icon” on the right side of the black control bar.

Create a New Document

The easiest way to create a new document is by clicking on the “+ New” icon in the upper left hand corner.  This will trigger a drop down menu:

You can click on either the (now blue highlighted) “+ New” button again or choose “Post.”  This will have the same effect of opening the “Add New Post” screen.  What we call documents WordPress calls “posts.”

This is the “Add New Post” interface.

Below “Add New Post” is the title box.  Enter your title here.

You’ll enter the content of your document into the larger white box.

There are two important things to notice about this box.  One, there are two viewing options, represented by the tabs in the upper right hand corner: Visual and Text.  The “Visual” tab view gives you a WYSIWYG (What You See Is What You Get) view.  This is what the document will look like once published.  The “Text” tab will show you the HTML/CSS markup which underlies the visual look of the document.  For most authors, it won’t be necessary to use this tab and this should be considered an advanced topic.

Above the editing window is a formatting bar:

Options here include formatting the text (bold, italics), creating blockquotes (indented quotes), inserting images (see below), and adding or removing links (using the “chain link” icon).  Hover your mouse over the icons to see a pop-up description of the function.

On the upper left is a drop down menu from which you can choose pre-set font choices (paragraph, heading 1, heading2, etc).

There are selections for bold, italic, bullet lists, numbered lists, and paragraph alignment.  If you hover the mouse over each image, a descriptive term which appear.  The “chain link” icon is used to add a hyperlink.  Highlight the passage and then click the “chain link,” which will open up a dialog box.  The “broken chain link” icon will remove a hyperlink.

To the right of the editing window is a category menu.

This can be used to select the reviewing Council(s) or group(s) who will be interested in this documentation and/or keep it updated.

Inserting Images

To insert an image into your document, choose Media > Add new from the menu on the left side of the screen or Add Media at the top of the screen.

Choose the Upload Files tab and then the Select Files button.  This will upload your file into Asktico WordPress.  Please name your files carefully so you can find the images in the Media Library – I would suggest variations on your document title.

 

You will get a dialog box which allows various options, including re-sizing the image.

I find the best result comes from inserting the image at full size, selecting the image (which will display tabs at the edges of the selected image), and then using the tabs to re-size the image by dragging the tab.  Other methods will sometimes result in a fuzzy image.

This is a sophisticated area of the WordPress system – for more information, go HERE.  If this page doesn’t answer your questions, you can find many instructional videos and webpages on the internet.  For personal instruction, please contact Jim Lake <jlake@library.berkeley.edu>.

 

 

 

 

 

 

 

 

 

 

 

 

Created: August 14, 2017
Last revised: September 19, 2017
Review date: None set

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