Category «Storage Editing Requirements»

Reducing rejects of monographs at NRLF; or When things bounce at NRLF

Author: Mark Takaro
Posted in: BTech, Storage Editing Requirements, Uncategorized

Staff at NRLF are trained to very strict standards for what they will accession into the facility. UCB is the largest of the submitting campuses to NRLF and the largest contributor among the UCB libraries is, understandably, the Main Collection. Relative to their size, some SSLs have comparable rates of submission of records that result …

Created: February 4, 2020
Last revised: February 4, 2020
Review date: None set

Example Scenarios

Author: smoody
Posted in: Storage Editing Requirements, Systems

Start with a list of records: Use a list of records as the starting point in the process.  List may be produced using criteria relating to item use history and/or presence of copies elsewhere, etc. with additional manual culling/additions as desired. Dup checking can happen at this point or later in the process. Items in …

Created: August 22, 2016
Last revised: December 15, 2016
Review date: None set

Active titles – Depositing PORTION of remaining currently held volumes – Current periodicals

Author: smoody
Posted in: Storage Editing Requirements, Systems

Adding to Existing Deposits – some volumes have been deposited previously by the owning location Active titles – title is currently received Note: If there is a check-in card on the holdings record for the title but no further issues are expected to be received, this is not an active title; owning location staff first …

Created: August 22, 2016
Last revised: November 4, 2016
Review date: None set

Active titles – Depositing PORTION of remaining currently held volumes – Comes bound/treated as comes bound

Author: smoody
Posted in: Storage Editing Requirements, Systems

Adding to Existing Deposits – some volumes have been deposited previously by the owning location Active titles – title is currently received Note: If there is a check-in card on the holdings record for the title but no further issues are expected to be received, this is not an active title; owning location staff first …

Created: August 19, 2016
Last revised: November 3, 2016
Review date: None set

Active titles – Depositing ALL remaining currently held volumes – Current periodicals

Author: smoody
Posted in: Storage Editing Requirements, Systems

Active titles – title is currently received Note: If there is a check-in card on the holdings record for the title but no further issues are expected to be received, this is not an active title; owning location staff first must close the record according to the procedure “Closing Serial Holdings Records” on AskTico, then …

Created: August 19, 2016
Last revised: November 3, 2016
Review date: None set

Active titles – Depositing ALL remaining currently held volumes – Comes bound

Author: smoody
Posted in: Storage Editing Requirements, Systems

Adding to Existing Deposits– some volumes have been deposited previously by the owning location Active titles – title is currently received Note: If there is a check-in card on the holdings record for the title but no further issues are expected to be received, this is not an active title; owning location staff first must …

Created: August 17, 2016
Last revised: October 26, 2016
Review date: None set

Inactive titles – Depositing PORTION of remaining volumes

Author: smoody
Posted in: Storage Editing Requirements, Systems

Adding to Existing Deposits– some volumes have been deposited previously by the owning location Inactive titles– title is not currently received Note: If the title is inactive—i.e., no further issues are expected to be received—but there is still a check-in card on the holdings record, owning location staff first must close the record according to …

Created: August 16, 2016
Last revised: November 16, 2016
Review date: None set

Inactive titles – Depositing ALL remaining volumes

Author: smoody
Posted in: Storage Editing Requirements, Systems

Adding to Existing Deposits– some volumes have been deposited previously by the owning location Inactive titles– title is not currently received Note: If the title is inactive—i.e., no further issues are expected to be received—but there is still a check-in card on the holdings record, owning location staff first must close the record according to …

Created: August 16, 2016
Last revised: November 16, 2016
Review date: None set

Active titles – Depositing PORTION of currently held volumes – Current periodicals

Author: smoody
Posted in: Storage Editing Requirements, Systems

Active titles – title is currently received Note: If there is a check-in card on the holdings record for the title but no further issues are expected to be received, this is not an active title; owning location staff first must close the record according to the procedure “Closing Serial Holdings Records,” then proceed with the …

Created: August 16, 2016
Last revised: November 4, 2016
Review date: None set

Active titles – Depositing PORTION of currently held volumes – Comes bound

Author: smoody
Posted in: Storage Editing Requirements, Systems

New Deposits – no volumes have been deposited previously by the owning location Active titles – title is currently received Note: If there is a check-in card on the holdings record for the title but no further issues are expected to be received, this is not an active title; owning location staff first must close …

Created: August 16, 2016
Last revised: November 4, 2016
Review date: None set

Active titles – Depositing ALL currently held volumes – Current periodicals

Author: smoody
Posted in: Storage Editing Requirements, Systems

New Deposits – no volumes have been deposited previously by the owning location Active titles – title is currently received Note: If there is a check-in card on the holdings record for the title but no further issues are expected to be received, this is not an active title; owning location staff first must close …

Created: August 16, 2016
Last revised: October 26, 2016
Review date: None set

Active titles – Depositing ALL currently held volumes – Comes bound

Author: smoody
Posted in: Storage Editing Requirements, Systems

New Deposits – no volumes have been deposited previously by the owning location Active titles – title is currently received Note: If there is a check-in card on the holdings record for the title but no further issues are expected to be received, this is not an active title; owning location staff first must close …

Created: August 16, 2016
Last revised: October 26, 2016
Review date: None set

New Deposits –Inactive titles –Depositing PORTION of set

Author: smoody
Posted in: Storage Editing Requirements, Systems

New Deposits – no volumes have been deposited previously by the owning location Inactive titles – title is not currently received Note: If the title is inactive—i.e., no further issues are expected to be received—but there is still a check-in card on the holdings record, owning location staff first must close the record according to …

Created: August 16, 2016
Last revised: December 21, 2016
Review date: None set

New Deposits –Inactive titles –Depositing ALL holdings

Author: smoody
Posted in: Storage Editing Requirements, Systems

New Deposits – no volumes have been deposited previously by the owning location Inactive titles– title is not currently received Note: If the title is inactive—i.e., no further issues are expected to be received—but there is still a check-in card on the holdings record, owning location staff first must close the record according to the …

Created: August 16, 2016
Last revised: December 2, 2016
Review date: None set

Sets (Serials and Multi-Volume Monographs)

Author: smoody
Posted in: Storage Editing Requirements, Systems

Before beginning, verify that any unsuppressed holdings record(s) for your camps location only list the volumes on campus. If campus holdings list volumes already at NRLF, please resolve this by following the holdings split sets procedure before completing the Storage Edit steps below. Once a set has been selected for deposit, you need to know …

Created: August 16, 2016
Last revised: December 6, 2016
Review date: None set

Single Volume Monographs

Author: smoody
Posted in: Storage Editing Requirements, Systems

Storage editing requirements: Single Volume Monographs Owning location tasks: Item records: NOTE: If you prefer to wand a file of barcodes and have Systems update every item in the file, submit an OskiCat helpdesk request. set Status to STORAGE PREP (‘s’) The item update date will often indicate the date the status was set and can …

Created: August 16, 2016
Last revised: December 6, 2016
Review date: None set

Storage Editing Requirements

Author: smoody
Posted in: Storage Editing Requirements, Systems

Storage editing requirements Depositing at NRLF: Millennium Record Editing/Management Guide This guide contains instructions for editing and managing item and holdings records for single volume monographs and sets (serials and MVMs) being deposited at NRLF.  Please note that the procedures for selecting and physically preparing materials for deposit have not changed with the migration to …

Created: August 12, 2016
Last revised: June 11, 2017
Review date: None set