Author: Linda Turitz 09/2017
Scope of project:
There are currently 34 documents on AskTico that are under the purview of CMC. To view these documents, go to AskTico and click “Cataloging & Metadata Council” on the right sidebar.
Review 2-3 documents per month, starting October 2017. Turn-around time for most documents is one month. Documents will be tagged for future review, generally with a 2-year review period. This is consistent with goals that AskTico Working Group has already set for review of AskTico documents by various councils/groups.
Selecting documents for review:
There are several factors that will influence the sequence in which documents are reviewed:
• how recently the document was last updated (ranging from 5/11/11 to 8/26/16)
• how much review time or editing may be required (based on length, complexity or known problems with the document)
• multiple documents addressing related topics might be reviewed together
Selecting who will review particular documents:
• Generally, 2 people will be assigned to each document. They will work together to perform the initial review (consulting as necessary with other staff) and bring proposed changes to CMC for discussion and approval.
• Since CMC members vary in terms of nature and degree of cataloging expertise, we will make every effort to match people and documents appropriately.
• Some documents obviously suggest certain individuals due to the fact that they are location-specific, format-specific, or rely heavily on other specialized expertise.
• In some cases, the author of the document is a current CMC member.
• We would like to start by asking for volunteers for particular documents, and if there is insufficient response, would assign members.
Some factors to consider when reviewing records:
Reviewers will assess the degree of editing necessary:
• OK as is (just needs review date updated) – reviewers bring document to CMC, provide information about currency of the document; CMC approves (or may send reviewers back to reconsider updates)
• Mostly OK (needs updating, mostly non-major edits) – reviewers draft edits and bring to CMC for review, comments, and approval
• Needs extensive editing / major overhaul – reviewers lead discussion in CMC as to the nature and degree of editing needed; once CMC feedback is given, a plan is made for the document’s overhaul
• Delete it (no longer necessary or merge into another document) – reviewers lead discussion in CMC as to why the document is no longer needed.