Author archives

Batch bib record suppression and unsuppression

Author: Mark Hemhauser
Posted in: Systems

Procedure Each Thursday night create lists are run to identify: Bib records that are not already suppressed because they are withdrawn (i.e., bcode3 is not w) which have only bib locations of zw (ie, zw, zwz, zwg, zwt). Bib records which are already suppressed because they are withdrawn (i.e., bcode3 is w) which have orders …

Created: May 14, 2016
Last revised: November 7, 2016
Review date: None set

Acquisitions: Replacement Orders

Author: Mark Hemhauser
Posted in: Collection Services Council

Procedure This is an overview of the guidelines and procedures used by the Acquisitions Department Ordering Unit when processing replacement order requests from selectors. Selector submits Replacement request to Ordering Unit: Supply Excel file or individual orders on paper or via email Include Bibliographic info, barcode or call number, fund, location, duplication/edition instructions, (optional) price limit, …

Created: April 26, 2016
Last revised: October 26, 2016
Review date: None set

Acquisitions: Order Records Variable-Length Fields

Author: Mark Hemhauser
Posted in: Acquisitions Group

Most Order record variable-length fields are free text fields used to convey information to and from vendors or Library staff both before and after an order is placed, material is claimed or received, or access is established for electronic resources.  Some variable-length fields are system-generated and cannot be edited by the user.  All variable-length fields …

Created: April 26, 2016
Last revised: December 10, 2016
Review date: None set

Acquisitions: Order Records Fixed-Length Fields

Author: Mark Hemhauser
Posted in: Acquisitions Group

Order record fixed-length fields use 1, 3 or 5 alphanumeric characters to identify the type of order and order information.  The meaning of order codes displays on screen in Millennium order records.  Order record templates have default codes for all fixed-length fields.  The default location code “zzzzz” in the order templates must be changed to …

Created: April 26, 2016
Last revised: February 15, 2020
Review date: None set

Acquisitions: Millennium Fund Reports

Author: Mark Hemhauser
Posted in: Collection Services Council

Selectors have access to Fund Reports through the Millennium Client and on the Library web including the fund code and latest Appropriation, Expenditure, Encumbrance, Free Balance and Cash Balance totals. Login to Millennium client using View/Only access:  Click Fund mode button on the left to display list of all funds  Click the radio button to …

Created: April 26, 2016
Last revised: December 14, 2016
Review date: None set

Acquisitions: Creating Brief Bibliographic Records and Order Records

Author: Mark Hemhauser
Posted in: BTech

This document is a guideline for creating brief Bibliographic records and attaching Order records in Millennium.  Staff in the Acquisitions Department and decentralized ordering units (Bancroft, EAL, Music, Media Resources, Public Health, Art History/Classics) are responsible for preorder bibliographic checking to avoid unwanted or unintentional duplication. Acquisitions work (ordering, receiving, payment) does not require fully …

Created: April 26, 2016
Last revised: October 24, 2016
Review date: None set